Tender

VIVID tenders 56 million pound roofing and walkways programme

By Staff Writer  |  25 August 2026

VIVID Housing Ltd has gone to tender for two roofing contractors to deliver planned roof replacement and balcony and walkway works across its housing stock. The notice was published on 25 August 2026 at 10:05am under the identifier 080682-2026 and records an estimated value of 56,000,000 pounds excluding value added tax, and 67,200,000 pounds including it.

The work is split into two lots by geography. Lot 1 covers the north of the landlord's operating area, named on the notice as Basingstoke, Guildford, Aldershot and the surrounding areas. Lot 2 covers the south, named as Portsmouth, Southampton, Winchester, Eastleigh and the surrounding areas. Each lot carries an estimated value of 28,000,000 pounds net and 33,600,000 pounds gross.

A bidder may submit for both lots but can be awarded only one, and one contractor will be appointed to each. The notice states the maximum lots bid per supplier as one and the maximum awarded per supplier as one, so the two lots cannot be consolidated into a single appointment however the tender returns fall.

The procedure and the dates

The procurement runs under the Procurement Act 2023 as a two stage competitive flexible procedure, described on the notice as open and above threshold, with works as the main procurement category. Award is on quality weighted at 60 per cent and price at 40 per cent, both stated as exact percentages. The economic selection criterion is recorded as 8,000,000 for each lot.

The enquiry period closes on 6 November 2026 at noon and the tender period on 13 November 2026 at noon, which leaves a bidder one week between the last date for questions and the return. The award period runs to 22 January 2027. The contract period on each lot starts on 17 February 2027 and ends on 14 February 2031, with a maximum extent date of 25 February 2031, and the notice records a renewal described as one plus one. Both lots are marked as suitable for small and medium sized enterprises. Submissions are made electronically through the landlord's own tendering portal, in English.

What the contract actually covers

The notice describes the requirement as planned roof replacement and refurbishment works to residential properties and associated assets across the operating areas, supporting housing quality, resident satisfaction and asset performance while meeting legislative, regulatory and industry standards. The single common procurement vocabulary code on the notice is 45260000, roof works and other special trade construction works, and it is applied to both lots.

The notice also records that the contract will be established as a qualifying long term agreement. That classification is not a drafting flourish. Section 20ZA of the Landlord and Tenant Act 1985 defines a qualifying long term agreement as one entered into by or on behalf of the landlord for a term of more than twelve months, and section 20 makes a landlord's recovery of the cost through a service charge conditional on the consultation requirements being met or dispensed with. Those requirements sit in the Service Charges (Consultation Requirements) (England) Regulations 2003, and where public notice of the agreement is required, as it is here, they follow Schedule 2 rather than Schedule 1. That is why a four year term on a stock wide roofing programme is procured, and documented, differently from a one off scheme.

What the notice does not publish is the split between roofing on the one hand and balconies and walkways on the other, the number or type of properties in each lot, or any measure of the stock condition that produced the 56 million pound estimate. A bidder pricing a four year planned programme without that information is pricing a rate, not a quantity, and the risk of the quantity sits wherever the tender documents put it.

Reading the two lot structure

Splitting an operating area in two and refusing to award both halves to one firm buys a landlord two things: a second supply chain if one contractor fails, and a live comparison of rates and performance across the same stock. It costs mobilisation twice and it removes the discount a single national contractor would offer for the whole 56 million pounds. The tender documents, not the notice, will show which way that trade was made, and the one week gap between the close of questions and the return date means a bidder who finds the answer unsatisfactory has very little room to reprice.