Where a daywork sheet has been signed, must it be certified for payment, and may a quantity surveyor reduce the recorded hours?

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Legal and contractual solutions - Payment

Where an architect or engineer has signed a daywork sheet, may certification of the recorded sums nevertheless be refused, and may a quantity surveyor reduce the signed hours on the ground that they are excessive?

What a signature settles, and what it does not

A signed daywork sheet raises two questions: must the sum be certified, and may a quantity surveyor cut the hours? A signature confirms the hours were worked but does not promise payment, and it puts the hours beyond the quantity surveyor.

Quick answer

Yes to the first, no to the second: a signature on a daywork sheet records only that the hours and materials were employed on that operation, not that they will be paid, so the work may be paid elsewhere, but once daywork payment is established and the sheet signed a quantity surveyor cannot reduce the hours as excessive, as Clusky v Chamberlain shows

Yes to the first, no to the second. A signature on a daywork sheet records only that the hours and materials were employed on the described operation, not that they will be paid, because the work may be paid for elsewhere in the contract; so an architect or engineer can sign a daywork sheet, whether or not it is marked for record purposes only, and still decline to certify it for payment. Once daywork payment is established and the sheet signed, however, a quantity surveyor cannot reduce the hours as excessive; if the hours were wrong the signature should not have been given. JCT 2011, clause 5.7, values daywork by the incorporated Definition of Prime Cost of Daywork and gives the quantity surveyor no role in altering signed hours, and the ICE Editions are to the same effect. In Clusky v Chamberlain the Court of Appeal held that the lower court had been wrong to go behind timesheets that were never said to be fake, and that there was no entitlement to argue the workmen had not worked as expeditiously as they might.

A signatureConfirms the hours and materials were employed, nothing more
Not a promise to payThe work may be paid for elsewhere in the contract
For record purposes onlyMakes no difference; the same rule applies
The quantity surveyorCannot reduce hours on a signed daywork sheet
CluskyNo going behind timesheets that are not said to be fake

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