Will an email or fax satisfy a contractual requirement for notice in writing, by post or by actual delivery?

SCCSI
Presented by
Society of Construction Claims Specialists International
sccsinternational.org
Legal and contractual solutions - Rights and remedies

Will an email or fax satisfy a contractual requirement that a notice be in writing, sent by post, or actually delivered?

Notices, writing, actual delivery and electronic communication

Whether an email or fax will do turns on the notice clause. Where it requires writing or actual delivery in general terms, an email or fax will usually count; where it prescribes an exclusive method, that method must be followed exactly.

Quick answer

It depends on the notice clause: where it prescribes an exclusive method, such as post or hand delivery, that method must be followed exactly, but where it requires writing or actual delivery in general terms the courts read those words to fit modern practice, so a fax or email is generally in writing and delivered once received

It depends on the wording of the notice clause. Where the clause requires writing or actual delivery in general terms, an email or fax will usually satisfy it; where it prescribes an exclusive method, such as post or hand delivery, that method must be used, and getting it wrong on a serious step is dangerous. In Central Provident Fund v Ho Bok Kee delivering a termination notice by hand, when registered or recorded delivery was required, was a wrongful forfeiture treated as a repudiation. Construction Partnership v Leek Developments held that a fax is in writing and that actual delivery is met by sending the notice through a proper channel so that it arrives, so a fax received during working hours was validly delivered even before it was read, though that turned on a requirement of actual delivery rather than an exclusive method. Bernuth Lines v High Seas Shipping held that email is valid service to commence arbitration under section 76 of the Arbitration Act 1996, but that rested on wide statutory wording and does not automatically govern a contractual notice. Watch for any deeming provision, designated address or exclusion of electronic service, which govern over the general position.

It dependsThe answer turns on the wording of the notice clause
Exclusive methodA prescribed exclusive method, as for termination, must be followed
Fax as writingLeek Developments: fax is writing and delivered once received
Email serviceBernuth Lines: email commences arbitration under section 76
Deeming and addressDeeming provisions and a designated address govern over the general rule

The rest of this solution is for members

Fifty of the two hundred contractual solutions are free to read. This is one of the remaining hundred and fifty, which Premium and Pro carry.

See what Premium includesAlready a member? Sign in